Vendor freshness on a vendor
Within the vendor module, you can turn on freshness for a single vendor or multiple vendors. This allows you to track whether a vendor is up-to-date. For example, if they have a contract that needs to be renewed after 30 days.
Vendor freshness does affect vendor health. If the freshness expires, it will mark the vendor as unhealthy within your organization. Once the vendor is set to fresh, it'll mark the vendor as healthy.
There are two steps to setting the freshness status on a vendor:
Turning on freshness
Marking the vendor as fresh
Step One: Turning on Vendor Freshness for a Single Vendor
Click the arrow below to learn more:
Turning on vendor freshness
Turning on vendor freshness
You must first turn on freshness tracking for the vendor, then define its freshness policy.
From the left menu, select Vendors.
Select the Vendors tab.
Select the vendor for which you want to turn on freshness.
In the right pane, hover over freshness, and then click the Edit icon.
The Freshness setting window opens.
Toggle On Enable Freshness.
Choose the current freshness state:
Fresh - if you choose fresh, you will have to choose fresh as of the date.
Expired
Unknown
Select the following:
On a recurring schedule: Expire objects on a fixed schedule (e.g. monthly, annually)
After being marked fresh: Expire objects a set number of days after they're marked fresh
If you choose a recurring schedule:
Choose an expiration of every day, week, month, or year.
or on a specific day or first, second, third, fourth, or last day, weekly, or specific day.
Set an effective date.
If you choose after being marked fresh:
Set the number of days the freshness will expire by.
Your expiration date will show at the bottom.
Click Save.
Now that freshness has been set.
Freshness is turned on for the vendor. Note that the freshness status of a vendor can be found in the right pane, in Grid view, and in the Vendor Filter pane.
Step Two: Marking the Vendor as Fresh
Click the arrow below to learn more:
Marking the vendor as fresh
Marking the vendor as fresh
The second part of setting the freshness status is to mark the vendor as fresh. When you set the status of a vendor as fresh, it remains in that state until the end of the set expiration period.
At the end of the set expiration period, you can reset the vendor as fresh, as detailed below.
From the left menu, select Vendors.
Select the Vendors tab.
Select the checkbox next to the vendor whom you want to mark as fresh.
The Mark fresh window opens.
Adjust the expiration period and, optionally, enter a short note.
Click Save.
The vendor is marked fresh.
Turning on freshness for multiple vendors
Along with the ability to turn on freshness for a single vendor, you can also bulk select your vendors to turn on freshness or mark multiple vendors as fresh.
Step One: Turning on Vendor Freshness for Multiple Vendors in Bulk
Click the arrow below to learn more:
Turning on freshness for multiple vendors in bulk
Turning on freshness for multiple vendors in bulk
You must first turn on freshness tracking for the vendor, then define its freshness policy.
From the left menu, select Vendors.
Select the Vendors tab.
Select the checkboxes next to the vendors for which you want to turn on freshness.
Click Freshness settings.
The Freshness settings window opens.
Toggle On Enable Freshness.
Choose the current freshness state:
Fresh - if you choose fresh, you will have to choose fresh as of the date.
Expired
Unknown
Select the following:
On a recurring schedule: Expire objects on a fixed schedule (e.g. monthly, annually)
After being marked fresh: Expire objects a set number of days after they're marked fresh
If you choose a recurring schedule:
Choose an expiration of every day, week, month, or year.
or on a specific day or first, second, third, fourth, or last day, weekly, or specific day.
Set an effective date.
If you choose after being marked fresh:
Set the number of days the freshness will expire by.
Your expiration date will show at the bottom.
Click Save.
Now that freshness has been set.
Freshness is turned on for the selected vendors. Note that the freshness status of a vendor can be found in the right pane, in Grid view, and in the Vendor Filter pane.
Step Two: Mark Multiple Vendors as Fresh
Click the arrow below to learn more:
Marking multiple vendors as fresh
Marking multiple vendors as fresh
The second part of setting the freshness status is to mark the vendor as fresh. When you set the status of a vendor as fresh, it remains in that state until the end of the set expiration period.
At the end of the set expiration period, you can reset the vendor as fresh, as detailed below.
From the left menu, select Vendors.
Select the Vendor tab.
Select the checkboxes next to the vendors whom you want to mark as fresh.
Click Mark fresh.
The Mark fresh window opens.
Adjust the expiration period and, optionally, enter a short note.
Click Save.
The vendors are marked fresh.
